Conveyancing is the formal term for the legal process behind selling a property or house, and describes the steps your solicitor or conveyancer goes through to make sure that the transaction proceeds smoothly and that all legal niceties are complied with. This sale conveyancing guide should help you to understand the steps involved.

To the uninitiated the process can seem confusing or frustrating – so this sale conveyancing guide sets out to explain some of the steps which take place so that you better understand what will happen if you instruct us to handle your conveyancing. Of course, we’ll always do our best to reduce stress to the minimum, and with our commitment to Conveyancing Quality, along with our experienced team, you can be assured you’re in safe (and properly regulated and insured) hands. If you have any questions after reading our sale conveyancing guide, please do get in touch: 0800 038 7007.


Once we receive instructions from you to act on your behalf a member of the friendly and experienced Best Value Conveyancing Team will contact you. Our initial contact with you will set out what our responsibilities are, confirm the fees applicable when the transaction completes, and let you know who you will be dealing with.

Within 48 hours we will write to you to confirm these details, and will provide our contact details and the Terms and Conditions under which we are instructed to act. You’ll be asked to sign these and return them to us.

We’re also required by law to undertake certain checks in relation to your identity. All responsible professionals are required to do this to reduce the risk of money laundering, but in the vast majority of cases it is a simple formality.

You will very quickly be asked to provide certain additional information so that we can start the sale ball rolling. The details we need include:

  • Your mortgage account details – we need to obtain any title deeds and a redemption figure
  • Fixtures and Fittings – there is a standard set of questions which are asked by all conveyancers. These set out the details which become part of the contract and enable your buyer to know basic things like whether your garden shed, or those particularly nice curtains in the lounge, are included in the sale. You can include or exclude items, or indicate the likely cost if you wish to sell additional items.
  • Property information – these are further standard questions about your property, dealing with rights of access, who maintains the fences, whether there are any known problems with the building, and other such matters.
  • You may also be asked for copies of certain documents, such as those dealing with Building Regulations compliance, or planning consents.

In the meantime we will be communicating with the solicitors representing your purchaser, and will pass any queries they raise on to you so that you may give us the required information. We always aim to reduce correspondence and inconvenience to the minimum.

If we have been able to gather all of the information referred to above, we should quickly be able to provide all of the below to the solicitors representing your purchaser:

  • Official Copies of the title deeds from the Land Registry
  • Draft Contract documentation
  • Answers to your pre-contract enquiries
  • Fixtures Fittings & Contents List
  • Planning permissions and other miscellaneous documentation and guarantees

That brings the first stage to an end. Hopefully by now your purchaser will be satisfied that everything is in order and their solicitor will be happy to proceed further.

Of course, Best Value Conveyancing look after your interests too. We will make sure that your purchaser is able to make the required payment, and we’ll ensure that your mortgage company will release its charge once the sale has completed.


Once your purchaser is ready and has received all necessary pre-contract information or documentation, their offer of mortgage and the results of their various searches, your Best Value Conveyancer will write to you and request that you sign all relevant documentation. We’ll give you clear instructions about what you have to do.

The documents that we need you to sign will normally include a contract and a transfer form. These two documents provide the legal basis for the agreement to sell or purchase, and once the conditions have been fulfilled then enable the property to be legally transferred. There are particular ways in which these documents have to be formally completed and executed, so make sure that you comply with our instructions in full.

It is not usually necessary for you to attend at our offices to sign this documentation. After all – you might be many miles away! However, with our instructions you can be sure that everything will be done properly and it may even be quicker than struggling to get an appointment to see a local solicitor.

If you do have any queries at this stage, or indeed at any point through the process, you can always ring or email our Best Value Conveyancing team, and one of our helpful and friendly staff will be delighted to assist you.


The contract is a document that legally commits you to selling the property and the purchaser to buying it. The contract contains details of the seller and the purchaser, the property and the purchase price. The purpose of exchanging contracts is to commit all parties to the transaction. Each party to the transaction will have signed their own copy of the documents, but until the copy signed by the other side is passed to the opposite number’s solicitor nothing is legally binding and either side can walk away, regardless of how inconvenient that might be.

One aim of ensuring that all pre-contract documentation is gathered and supplied early on is that the quicker the process goes through, the smaller the chance of any hiccups arising.

The contract will also fix a completion date. The completion date is the date on which the sale actually takes place, and you move house.


Following confirmation that contracts have been exchanged – which normally takes the form of the solicitors for each side confirming on the phone that this has taken place, the final stages of the process must be resolved.

This includes:

  • Confirming final redemption figures for any mortgage
  • Providing you with draft Completion Statements which show full financial details of the transaction
  • Liaising with other solicitors in the chain to make sure that everything goes as smoothly as it can do and to sort out any last minute hitches
  • Confirming other details such as Estate Agent fees which have to be paid from the sale proceeds.

If you haven’t done so already, you need to be getting on with things like changes of address, dealing with utility companies and making sure your moving arrangements are sorted out. Have you booked a van or storage yet?


This is the day you’ve been waiting for, and often (although not always) falls on a Friday.

The solicitors will liaise with all the other parties to ensure that the money has been paid, mortgages redeemed, the property legally transferred, and after that keys can be released to the purchaser and your mortgage and estate agent paid.

Unless otherwise agreed you’ll need to make sure you’re ready to vacate the property and the keys should be taken to the estate agent to be released once the transaction has completed.

After this time there may be limited correspondence to deal with the final stages of the process, but hopefully by then you’ll be happily putting down roots in your new home!


We hope that you found our sale conveyancing guide helpful. Moving house can be stressful. We do our best to minimise this so that you can get on with the important issues in life.

We work with a panel of experienced property lawyers and conveyancers who can help with your sale conveyancing.

Above all, we only work with law firms regulated by either the Solicitor's Regulation Authority (SRA) or the Council for Licensed Conveyancers (CLC). These regulation means you can guarantee you’ll get a quality service.

If you have any questions after reading our sale conveyancing guide, please do not hesitate to get in touch: 0800 038 7007.

So why not get yourself a Best Value Conveyancing quote for your house sale now?